Preliminary 2018 Convention Program
Thursday, January 18
10 am – 5 pm - Convention Registration Office, Second Floor Registration Area.
10 am – 5 pm - Auction Items Check-in, 2nd Floor Registration Area.
10 am – 6 pm - Trade Show Setup, 2nd Floor Exhibit Area.
1 pm-6 pm - Trade Show Open to KAFHS attendees, 2nd floor Exhibit Area
10 am -5 pm - Auction items Check-in, 2nd floor KAFHS Registration Area
3 pm Officers and Directors Meeting, Brown Room.
5:30 pm President’s Reception & Charlie Kachler Memorial Auction,Ballroom B&C
Reception sponsored by: Kentucky State Fair Board.
Friday, January 19
9 am – 10 am Convention Registration Open, Second Floor.
9 am – 5 pm Fair Catalogs, Fair T-shirts, Caps & County Fair Promotion items on display. Clements Room.. KY Dept. of Agriculture - Division of Shows and Fairs.
9 am – 5 pm Trade Show Open for KAFHS attendee’s, Exhibit Hall, Second Floor.
10 am - All Associate Member’s Meeting,Trade Show Area (2nd Floor)
10 am Zone Meetings
Zone 1 Jones Room, Third Floor.
Zone II French Room, Third Floor.
Zone III Segell Room, Third Floor.
10 am Carnival Associate’s Meeting with Ride Inspectors, Breathitt Room.
11 am – 5 pm Convention Registration open. 2nd Floor at end of Hall near exhibit area.
11 am Beauty Pageant Committee Meeting, Committee members only.Brown Room.
11 am Nomination committee and Past Presidents Meeting, Collins Room,
1 pm Horse Show Forum & Committee Meeting, Nunn Room Miranda Chaplin, Presiding.
1 pm – 1:45 pm Information Sessions
New Attendees, Updates and Info for 1st time members. Jones Room. A brief presentation on programs that are available to participating local fairs.There are illustrations of activities and opportunities for local fairs participation.1st timer packet available at Registration counter.
Fair 101 or what is your fair problems. Brown Room. Open discussion on any concerns of fair management or administrative questions.This forum is wide open for all to discuss and bring in a topic for question and discussion.Idea sharing arena is basic premise for discussion in this session.
Money Matters. You work hard for your fair to make end meet. Do you know how your money is being spent? Combs Room. Monetary matters associated to fair management are discussed and presented. A fair is a business and has to be treated in this fashion. Money trails and questions of practices for proper control and fiscal responsibility.
Junior Fair Board Information. French Room, Third Floor. Youth assistance and programs to present the excitement of fair management and excitement to today’s youth. New blood for the continuing of fair management is essential for continuity of a fair’s existence.
Website & Social Media Forum: Segell Room, Third Floor. Fair exposure using social media for promotion and marketing.Technical description on how to incorporate google tech into your fair promotion. Then connecting the past promotion methods to the digital age with its use.
Motorsports Forum: new events and discussion. Breathitt Room. Making the motorsports event-Bigger, Better, and Safer.General discussion about track, motorsports events, and shows.
2:15 pm**Repeat Information Sessions.**Same Rooms *
3:15 pm Committee Meetings:
Audit and Budget – Stanley Room
Grievance – Taylor Room 3rd Floor
Little Miss & Mister – Collins Room
Legislative – Brown Room
Miss Pre Teen – Jones Room
Miss Teen – French Room, 3rd Floor
Awards – Morrow Room
State Fair Queens – Nunn Room
Auction – Breathitt Room
4 pm - KY Dept. of Agriculture. Grant Applications, Catalogs, and Web Sites. Segell Room, 3rd Floor, Show and Fair promotes Kentucky's livestock industry by sponsoring over 100 district, state, and national livestock shows and sales for youth and adult exhibitors. The division administers the Aid to Local Agricultural Fair Programs, which monitors 105 local county fairs in promoting and advancing Kentucky agriculture. The Kentucky Department of Agriculture provides premiums for these shows and programs totaling over $1 million dollars annually.
4 pm Saffire Introduction Presentation. TBA Room. Please have a fair representative attend this presentation.
5:30 pm Horse Show Awards Reception & Banquet
7 pm Showcase of Talent:Ballroom A & B
Acts Scheduled to appear in our Showcase, in no particular order, are:
Shelby Co Line
The Wanna Beatles
James Robert Webb
(A ‘Dance’ is to follow the Showcase. All members are welcome to enjoy and dance the night away, well, at least till 1 am)
Saturday, January 20
9 am – 12 pm Convention Office Open.
9 am – 1 pm Trade Show /Coffee Bar (1 hour), Exhibit Hall, second floor.
General Discussion Sessions:
10 am Saffire presentation and training session.Gib Gosser and Saffire Representation.This is a must attend for all member fairs representatives.Registration changes for 2019 to be implemented in 2018.Must see. .
10 am Why are Fairs disappearing?Discussion and issues posed with a closure to the local community.Open discussion on the prevention of closures & what can be done? TBA Room.KAFHS Board.
11 am Pageant Forum: Combs – Chandler Room.
Discussion format for all pageant local directors & members is the program. Questions and suggestions are requested.
1 pm Trade Show Closes.
1 pm Annual Business Session, Grand Ball Room A, President Bruce Jones, Presiding.
Associate Member’s Report
KY State Fair Report
Largest Fair Delegation Award
Charlie Kachler Auction Award
Fair Awards Presentation
Award for Largest # Items to Auction
Election of Officers & Directors
Bill Taylor Community Service Award
L.”Doc” Cassidy Award
Door Prize Drawing:Sponsored by: Galt House Suites & Kentucky State Fair.
5 pm -6 pm Convention Office Open –Pageant tickets available.
6 pm 63rd Annual Miss Kentucky County Fair Pageant, Grand Ballroom A & B